Public Works Committee

1. That Report PW 19-2019, detailing information regarding Niagara Region’s drinking water compliance and quality management programs, BE RECEIVED; Public Works Committee Open Session Minutes PWC 3-2019 March 19, 2019 Page 3 2. That information BE RECEIVED for Standard of Care requirements and training opportunities for members of Regional and Area Municipal councils; 3. That the Water Quality Management System Operational Plan and the Wastewater Quality Management System Operational Plan BE APPROVED and ENDORSED; and 4. That the Regional Chair and Regional Clerk BE AUTHORIZED to sign the Operational Plans on behalf of Council as evidence of Council’s endorsement.

That Report PW 20-2019, dated March 19, 2019, respecting Base and Enhanced Services for Next Collection Contract, BE RECEIVED and the following recommendations BE APPROVED: 1. That, based on the results of consultations with the various stakeholder groups, including the Local Area Municipalities (LAMs), the Request for Proposal (RFP) for Niagara Region’s next garbage, recycling and organics collection contract BE APPROVED to include the following base collection options: a. Obtain pricing for the following garbage collection frequency options: i. Every-other-week (EOW) garbage collection for all residential properties and for those Industrial, Commercial & Institutional (IC&I) and Mixed-Use (MU) properties located outside Designated Business Areas (DBAs), as a base service (weekly recycling and organics to continue, and current garbage container (bag/can) limits would double for affected sectors, on an EOW basis); and ii. Status quo – weekly base garbage collection service for all residential, IC&I and MU properties. Current garbage container limits would not change. Public Works Committee Open Session Minutes PWC 3-2019 March 19, 2019 Page 4 b. Establish a four (4) item limit per residential unit, per collection, for large item collection at Low-Density Residential (LDR) properties, as a base service; c. Obtain pricing to discontinue and continue appliances and scrap metal curbside collection at LDR properties, as a base service; d. Change the weekly garbage container (bag/c

That Correspondence Item PWC-C 9-2019, being a memorandum from A.-M. Norio, Regional Clerk, dated March 19, 2019, respecting Recommendations for Consideration from the Linking Niagara Transit Committee meeting held on March 6, 2019, BE RECEIVED and the following recommendations BE APPROVED: That Report LNTC-C 1-2019, dated February 6, 2019, respecting Rationale for Municipal and Regional Provincial Gas Tax Sharing Through Joint Canadian Urban Transit Association (CUTA) Reporting, BE RECEIVED and the following recommendations BE APPROVED: 1. That Regional Council AGREE IN PRINCIPLE that Niagara Region report transit statistics in consolidation with local area municipalities operating smaller transit systems to maximize provincial gas tax (PGT) funding from MTO; and 2. That staff BE AUTHORIZED to develop agreement terms in consultation with local area municipalities outlining the framework for consolidated reporting and the PGT as well as cost distribution between participating municipalities and Niagara Region.

That the following items BE RECEIVED for information: PW 23-2019 Niagara Regional Transit (NRT) and Niagara Specialized Transit (NST) 2018 Ridership and Revenue Summary PWC-C 6-2019 Niagara Water Treatment Plant 2018 Summary Reports

That staff BE DIRECTED to provide a report respecting the cost to supply Niagara Region residents with recycling and compost bins.

That this Committee DO NOW MOVE into Closed Session for the purposes of receiving information of a confidential nature respecting: A matter respecting litigation or potential litigation – Niagara-on-the-Lake Wastewater Treatment Plant; and Public Works Committee Open Session Minutes PWC 3-2019 March 19, 2019 Page 7 A matter respecting commercial information supplied in confidence to the municipality which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of an organization – In-House Waste Collection Services.

That the Confidential Verbal Update regarding a Matter Respecting Litigation or Potential Litigation – Niagara-on-the-Lake Wastewater Treatment Plant, BE RECEIVED for information.

That Correspondence Item PWC-C 8-2019, being a confidential memorandum from S. Tait, Acting Associate Director, Waste Collection and Diversion, dated March 19, 2019, respecting Commercial information supplied in confidence to the municipality which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of an organization – In-House Waste Collection Services, BE RECEIVED for information.

That Report PW 5-2019, dated February 19, 2019, respecting Gross Budget Adjustment and Status Update for Contract 2014-T-114 (RN14-14) Niagara-on-the-Lake Wastewater Treatment Plant, BE RECEIVED and the following recommendations BE APPROVED: 1. That the gross budget for the Niagara-on-the-Lake Wastewater Treatment Plant Project BE INCREASED by $763,200 and that the increase BE FUNDED as follows: Capital Variance – Wastewater Project $419,760 Development Charges – Sewer $343,440; Public Works Committee Open Session Minutes PWC 3-2019 March 19, 2019 Page 9 2. That Council AUTHORIZE the Regional Chair and the Regional Clerk to sign the required amending agreements with: Her Majesty the Queen in Right of Canada as represented by the Minister of Infrastructure and Communities; and, Her Majesty the Queen in Right of Ontario as represented by the Minister of Economic Development, Employment and Infrastructure and the Minister of Agriculture, Food and Rural Affairs, in order to extend the term of the existing Provincial and Federal funding agreements; and 3. That the necessary by-law BE PRESENTED to Council for approval on March 28, 2019.

That Report PW 22-2019, dated March 19, 2019, respecting Managed Competition and Fair Wage Considerations for Waste Collection Contract, BE RECEIVED and the following recommendations BE APPROVED: 1. That Regional Council NOT APPROVE Waste Management staff proceeding with the request for a managed competition bid process (i.e. in-house bid) for Niagara Region’s next garbage, recycling and organics collection contract (Collection Contract) primarily due to timing constraints; 2. That Regional Council ENDORSE inclusion of a living wage clause in the Collection Contract Request for Proposal (RFP); and 3. That Report PW 22-2019 and Council’s resolutions BE CIRCULATED to the Local Area Municipalities (LAMs), for their information.