Procedural By-law Review Committee

That Memorandum PBLRC-C 4-2022, dated June 26, 2023, respecting Options for Consideration - Speaking Length and Delegations, BE RECEIVED for information. Procedural By-law Review Committee Open Session Minutes PBLRC 3-2023 June 26, 2023 Page 2 Committee members discussed options respecting speaking length and delegations. Committee requested staff provide proposed language on the following items:  Delegation decorum (similar to York Region's Procedural By-law);  Reducing the delegation speaking time limit at Regional Council meetings for delegates who have already presented at a Standing Committee from 10 minutes to 5 minutes;  Questions to delegates from Regional Councillors not exceed 5 minutes at both Standing Committee and Council;  Limiting organizations/groups appearing as a delegation to have only one speaker instead of two; and  Submission of material by delegates (similar to Durham Region’s Procedural By-law). Committee requested the following:  Additional information regarding 2e respecting reasons why delegates would not be permitted;  Information regarding provisions for delegate speaking length with respect to Statutory Public Meetings;  Additional information regarding the practice of asking questions after a group of delegates;  Information regarding protections for Councillors in meetings (i.e. members of the public entering the “Council ring”); and  Information regarding introducing a threshold of delegation requests that would reduce the speaking t