Council Special

That Council Agenda CL 9-2021, BE ADOPTED.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: A Matter of Advice that is Subject to Solicitor-Client Privilege & A Matter of Litigation or Potential Litigation under s. 239(2) of the Municipal Act, 2001 - Update respecting litigation concerning Former Senior Administration Officials Employment Contracts.

That the Confidential Verbal Update respecting A Matter of Advice that is Subject to Solicitor-Client Privilege & A Matter of Litigation or Potential Litigation under s. 239(2) of the Municipal Act, 2001 – Update respecting litigation concerning Former Senior Administration Officials Employment Contracts, BE RECEIVED for information.

That Correspondence Item CL-C 30-2021, being a memorandum from A.-M. Norio, Regional Clerk, dated April 29, 2021, respecting

1. That a Committee BE CREATED to review the Code of Conduct; and 2. That a copy of the Code of Conduct and an acknowledgment to adhere to its contents BE PROVIDED to Members of Council to sign on a semi-annual basis. The following friendly amendment was accepted by the Regional Chair, and the mover and seconder of the motion to add the following clause: That a Task Force BE ESTABLISHED to make improvements regarding the risk of confidential information being released. The Regional Chair accepted the following change to the motion from the mover and seconder so that clause 1 reads as follows: 1. That the Code of Conduct review undertaken by John Mascarin BE PROVIDED to the Corporate Services Committee for review. The Regional Chair called the vote on the motion as amended, as follows: 1. That the Code of Conduct review undertaken by John Mascarin BE PROVIDED to the Corporate Services Committee for review; 2. That a Task Force BE ESTABLISHED to make improvements regarding the risk of confidential information being released; and 3. That a copy of the Code of Conduct and an acknowledgment to adhere to its contents BE PROVIDED to Members of Council to sign on a semi-annual basis.

That Correspondence Item CL-C 31-2021, being a memorandum from A.-M. Norio, Regional Clerk, dated April 29, 2021, respecting Chief Administrative Officer Recruitment - Core Competencies, Position Profile and Job Advertisement, BE RECEIVED; and That Regional Council APPROVE the Chief Administrative Officer Core Competencies (CAORC-C 10-2021 Revised), Position Profile (CAORC-C 11-2021 Revised), and Job Advertisement (CAORC-C 12-2021), for use in the Chief Administrative Officer recruitment.

That Minutes CAORC 5-2021, being the Open Session minutes of the Chief Administrative Officer Recruitment Committee meeting held on Tuesday, April 20, 2021, BE ADOPTED.

Special Regional Council Open Session Minutes CL 9-2021 April 29, 2021 Page 6 That Report CAO 2-2021, dated April 29, 2021, respecting Update on the Exploration of Shared Services by the Chief Administrative Officers Working Group, BE RECEIVED and the following recommendations BE APPROVED: 1. That Regional Council ENDORSE the mandate of the Chief Administrative Officers (CAO) Working Group to explore and collaborate on service areas of mutual interest with the objective of achieving administrative and/or operational efficiencies and cost savings; and that the Local Area Municipal Councils be requested to do the same; 2. That Regional Council APPROVE the Regional share of funding for project management and facilitation support to the CAO Working Group to develop, document, evaluate, and prioritize shared service opportunities (this amount represents 50% of the total cost to a maximum contribution of $50,000 per Appendix 1 of Report CAO 2- 2021); and, 3. That the Acting Chief Administrative Officer PROVIDE a progress report to Corporate Services Committee in Q3 2021 on the development of guiding principles, a proposed governance structure, partnership protocol, and a short list of shared service opportunities recommended by the CAO Working Group for detailed business case development.

That Council DO NOW MOVE into closed session for the purposes of receiving information of a confidential nature respecting: A Matter respecting Personal Matters about an Identifiable Individual under s. 239(2) of the Municipal Act, 2001 – Confidential Motion respecting Acting Chief Administrative Officer Compensation Review.

That the motion, being A Matter respecting Personal Matters about an Identifiable Individual under s. 239(2) of the Municipal Act, 2001 – Confidential Motion respecting Acting Chief Administrative Officer Compensation Review, BE RECEIVED; and That staff PROCEED as directed in closed session.

That no materials sent unsolicited with non-verifiable and anonymous sources WILL BE DISCUSSED by Regional Council until authentication of source is established within the guidelines of the Region’s Whistleblower Policy.