Procedural By-law Review Committee

1. That Correspondence Item PBLRC-C 9-2023, dated October 30, 2023, respecting Direction to Staff (Councillor Information Requests and Other Business Items), BE RECEIVED; and Procedural By-law Review Committee Minutes PBLRC 6-2023 October 30, 2023 Page 2 2. That the Procedural By-law BE AMENDED to include the following: a) Other Business: A member may make a statement regarding events and issues or bring forward information or ask a question during this portion of the agenda; however, no argument, opinion or facts shall be stated, except so far as may be necessary to explain the item, and no debate shall be permitted with respect to the item. b) Councillor Information Request: All requests for substantiative gathering of information (as determined by the appropriate staff in the meeting) or the preparation of reports from staff, shall be put forward as a motion requiring the approval of a majority of the Members present at a Committee meeting. When a request for information can be responded to using existing resources, within a reasonable amount of time and does not present a significant deviation from an approved work plan as determined by staff, a motion is not required and the request shall be noted in the minutes as a "Councillor Information Request".

1. That Correspondence Item PBLRC-C 10-2023, dated October 30, 2023, respecting Changes to Submission Deadlines for Council Meetings BE RECEIVED; and 2. That the Procedural By-law BE AMENDED as follows: a) Delete Section 11.3 as follows: All reports, notices, motions, and any other material to be included in the agenda for a regular Council meeting shall be delivered in writing or electronically to the Clerk, by 9:00 a.m. on the Friday preceding the regular Council meeting. The deadline for submission of matters permitted for inclusion in the addendum to the Council agenda shall be 9:00 a.m. on the day of the Council meeting. Procedural By-law Review Committee Minutes PBLRC 6-2023 October 30, 2023 Page 3 b) Amend Section 13.3 as follows: Any person wishing to submit a written communication with respect to items on the Council agenda, regarding a Standing Committee recommendation for inclusion in the Council agenda may do so by filing a written communication the submission with the Clerk by 9:00 a.m. on the Friday prior to the Council meeting. Written submissions for inclusion in the Addendum to the Council agenda must be filed with the Clerk by 9:00 a.m. on the day of the Council meeting. c) Amend Section 13.5 as follows: In the case of extenuating circumstances, a Standing Committee or Council may, by a Majority vote permit a person to appear as a delegation who does not appear on the agenda. A written request must be made to the Clerk by 9:00 a.m. 4:00 p.m. on the day two d

1. That Correspondence Item PBLRC-C 11-2023, dated October 30, 2023, respecting

That PBLRC-C 12-2023, being the Procedural By-law Review 2023 Work Plan Update - October 30, 2023, BE RECEIVED.