Corporate Services Committee

That Report CSD 45-2019, dated November 6, 2019, respecting Updates to Employee Expense Policy, BE RECEIVED and the following recommendations BE APPROVED: 1. That Policy C-F-007 (C3-E02) Expenses – Reimbursement of (Appendix 1 of Report CSD 45-2019), BE REPEALED; and 2. That the Employee Travel and Expense Policy (Appendix 2 of Report CSD 45-2019), BE APPROVED.

That Report CLK 14-2019, dated November 6, 2019, respecting Amendments to Regional Council Expense Policy, BE RECEIVED and the following recommendations BE APPROVED: 1. That the amendments to the Regional Council Expense Policy (C-RC- 001) as outlined in Appendix 1 of Report CLK 14-2019, BE APPROVED; and 2. That Schedule “A” of By-law 2017-99, being a by-law to provide for the reimbursement of expenses of the members of council for The Regional Municipality of Niagara, BE AMENDED to include the changes outlined in Appendix 1 of Report CLK 14-2019.

That the motion BE AMENDED as follows: 3. That the current methodology BE REPLACED with the new methodology, effective with the new term of Council, December 1, 2022 2019 and not retroactive to December 1, 2018 as follows: That councillor remuneration (excluding including the Regional Chair) be adjusted annually on December 1st, based on the salary structure increase granted to non-union employees on April 1st of the same calendar year, which was 1.5% for 2019; and 5. That the new methodology BE APPLIED to the Regional Chair’s remuneration effective the next term of Regional Council.

That Report CLK 15-2019, dated November 6, 2019, respecting Establishment of Women’s Advisory Committee, BE RECEIVED and the following recommendations BE APPROVED: 1. That the terms of reference for the Women’s Advisory Committee attached as Appendix 1 to Report CLK 15-2019, BE APPROVED; 2. That up to three (3) Regional Councillors BE APPOINTED to the Women’s Advisory Committee; and 3. That staff BE DIRECTED to advertise for interested citizens to serve on the Women’s Advisory Committee. The following friendly amendment was accepted by the Committee Chair and the mover and seconder of the motion as follows: 1. That Section 5.1 of the terms of reference for the Women's Advisory Committee, attached as Appendix 1 to Report CLK 15-2015, BE APPROVED as amended to reflect that membership for the WAC shall not exceed a maximum of 15 members (four (4) Regional Councillors and eleven (11) citizen members); and 2. That up to three (3) four (4) Regional Councillors BE APPOINTED to the Women's Advisory Committee; Corporate Services Committee Open Session Minutes CSC 11-2019 November 6, 2019 Page 6 The Committee Chair called the vote on the motion, as amended, as follows: That Report CLK 15-2019, dated November 6, 2019, respecting Establishment of Women’s Advisory Committee, BE RECEIVED and the following recommendations BE APPROVED: 1. That the terms of reference for the Women’s Advisory Committee attached as Appendix 1 to Report CLK 15-2019, BE APPROVED, as amended to reflect that member

That Correspondence Item CSC-C 20-2019, being a memorandum from M. Murphy, Associate Director, Budget Planning and Strategy, dated November 6, 2019, respecting Councillor Information Requests from October 3, 2019 Committee of the Whole, BE RECEIVED for information.

That Confidential Report CSD 69-2019, dated November 6, 2019, respecting A Matter of Advice that is Subject to Solicitor Client Privilege – Niagara Gateway Economic Zone and Centre Community Improvement Plan (CIP) re 200, 242, 246 and 250 Buchner Road, Welland, BE RECEIVED for information.