Corporate Services Committee

That Memorandum CSC-C 14-2025, dated August 13, 2025, respecting

1. That Regional Council DOES NOT support revisions to the Procurement by-law that permit staff to amend contracts exceeding $1 million dollars; and 2. That Regional Council DOES NOT support revisions to the Procurement By-law that permit staff to award competitive contract awards exceeding $5 million to be approved by the Chief Administrative Officer and the Treasurer. The Committee Chair called the vote on the amendment and declared it,

That Report CSD 34-2025, dated August 13, 2025, respecting Niagara Peninsula Conservation Authority Request for Balls Falls and St. Johns Conservation Area Capital Funding, BE RECEIVED and the following recommendations BE APPROVED: 1. That the Niagara Peninsula Conservation Authority’s (“NPCA”) capital levy request related to capital improvements at the Balls Falls and St. Johns Conservation areas of $500,000 (the “Capital Project Funds”) BE APPROVED and BE FUNDED from the Capital Variance – Levy and BE REPAID from the NPCA operating budget over five years at an interest rate of 3.575% for an annual payment of $110,976 as outlined in Appendix 1 of Report CSD 34-2025; and Corporate Services Committee Open Session Minutes CSC 6-2025 August 13, 2025 Page 5 2. That the Regional Treasurer BE AUTHORIZED to execute an agreement, between The Regional Municipality of Niagara (the “Region”) and the NPCA in respect of the Capital Project Funds, provided that such agreement is in alignment with the parameters outlined in this Report CSD 34-2025 and otherwise in a form satisfactory to the Director of Legal and Court Services.

That Report CSD 39-2025, dated August 13, 2025, respecting Microsoft Enterprise Agreement Contract Renewal - 2025, BE RECEIVED and the following recommendations BE APPROVED: 1. That the renewal of the Microsoft Enterprise Agreement (EA) contract for software and support services BE APPROVED for a period of 5 years for a total cost of $8,529,907 (including 13% HST); 2. That an additional 5% contingency of $426,496 (including 13% HST) BE APPROVED should license quantity increases be necessary for the length of the contract; and 3. That the Regional Clerk and the Chair BE AUTHORIZED to execute the agreement with Microsoft to be prepared in a form satisfactory to the Director of Legal and Court Services.