Corporate Services Committee

That Report CSD 15-2020, dated March 11, 2020, respecting 2019 Year End Results and Transfer Report, BE RECEIVED and the following recommendations BE APPROVED: 1. That the unaudited summarized financial results of the Niagara Region as detailed in Appendix 1 of Report CSD 15-2020 BE RECEIVED; 2. That the 2019 year end operating surplus for levy supported programs including agencies, boards and commissions of $3,453 thousand BE TRANSFERRED as follows:  $48 thousand BE TRANSFERRED to the Ontario Police Video Training Alliance Reserve as per Niagara Regional Police Services recommendation to their Board (Appendix 6 to Report CSD 15- 2020)  $89 thousand BE TRANSFERRED to the Police Services Board Contingency Reserve as per Niagara Regional Police Services recommendation to their Board (Appendix 6 to Report CSD 15- 2020) Corporate Services Committee Open Session Minutes CSC 3-2020 March 11, 2020 Page 3  $204 thousand BE TRANSFERRED to the Police Contingency Reserve as per Niagara Regional Police Services recommendation to their Board (Appendix 6 to Report CSD 15-2020)  $580 thousand BE TRANSFERRED to the Niagara Regional Housing Owned Units Reserve to fund heat control system upgrades in owned units to be completed in 2020 as per Niagara Regional Housing recommendation to their Board (Appendix 7 to Report CSD 15-2020)  $250 thousand BE TRANSFERRED to the Niagara Regional Housing Reserve to fund the Affordable Housing Master Plan to be completed in 2020 as per Niagara Regional

That Report HR 3-2020, dated March 11, 2020, respecting Chief Administrative Officer (CAO) Recruitment – Regional Councillor Appointments to the CAO Recruitment Committee, BE RECEIVED and the following recommendations BE APPROVED: 1. That a Chief Administrative Officer (CAO) Recruitment Committee BE FORMED; 2. That four (4) Regional Councillors BE APPOINTED to the CAO Recruitment Committee; and 3. That the process for appointing members of Regional Council to serve on the CAO Recruitment Committee BE CONDUCTED at the Regional Council meeting being held on March 26, 2020.

That Report CLK 4-2020, dated March 11, 2020, respecting Whistleblower Policy, Code of Ethics-Conflict of Interest Policy, and Recruitment and Selection Policy, BE RECEIVED and the following recommendations BE APPROVED: 1. That the Whistleblower Policy (Appendix 1 to Report CLK 4-2020) BE APPROVED; 2. That the updated Policy C-A-007 Code of Ethics - Conflict of Interest (Appendix 2 to Report CLK 4-2020), BE APPROVED; and 3. That the updated Policy C-HR-010 Recruitment and Selection (formerly Employment and Staffing) (Appendix 3 to Report CLK 4- 2020) BE APPROVED.

That Report CSD 3-2020, dated March 11, 2020, respecting Request to Write-Off Outstanding Amounts Over $25,000, BE RECEIVED and the following recommendation BE APPROVED: 1. That the write-off of uncollectible accounts receivable totaling $100,348.58 BE APPROVED.

That Report CSD 16-2020, dated March 11, 2020, respecting Procurement Process for Insurance and Risk Management Services, BE RECEIVED and the following recommendations BE APPROVED: 1. That staff BE AUTHORIZED to commence the procurement process for the acquisition of insurance and risk management services utilizing a Request for Proposal (“RFP”) process which employs the same methodology/wording as was issued in 2017, with the exception of engaging the services of a Fairness Advisor Commissioner; 2. That staff BE AUTHORIZED to procure the services of a Subject Matter Expert to assist with the RFP process and to provide an objective coverage compliance analysis report for evaluators; and 3. That staff BE AUTHORIZED to procure insurance and risk management services for a three year contract period with an option in favour of Niagara Region to extend the contract on the same terms and conditions for an additional term of up to two years.

That CSD 21-2020, dated March 11, 2020, respecting Canadian Radio- television Telecommunications Commission (CRTC) Broadband Fund, BE RECEIVED and the following recommendation BE APPROVED: 1. That staff BE AUTHORIZED to redirect funding previously committed to the application of Connect to Innovate (CTI) program to fund an application to the federal CRTC Broadband Fund, not to exceed a contribution of $400,000.

That Report CSD 22-2020, dated March 11, 2020, respecting Initiation Report for 2020 Capital Funds – 911 Backup Rationalization, BE RECEIVED and the following recommendations BE APPROVED: 1. That financing in the amount of $1,000,000, BE INITIATED from the capital budget for 911 Backup Rationalization (20001271) and that the project BE FUNDED as follows:  Capital Levy: $1,000,000; and 2. That staff BE AUTHORIZED to amend Recommendation #2 of Report CSD 4-2017, the existing agreement with Niagara Regional Police Services (NRPS) respecting the Region’s commitment to maintain 68 Church Street, St. Catharines as an interim backup 911/NRPS Communications Centre, to reflect that the NRPS 3 District facility be outfitted and maintained as the temporary and interim backup 911/NRPS Communications Centre until such time as a permanent backup centre is established.

That Correspondence Item CSC-C 5-2020, being a memorandum from T. Harrison, Commissioner/Treasurer, dated March 11, 2020, respecting Statement of Remuneration and Expenses for Members of Council and Council Appointees for 2019, BE RECEIVED for information.

That this Committee DO NOW MOVE into closed session.

That Confidential Report CSD 10-2020, dated March 11, 2020, respecting A Matter Respecting Litigation and A Matter of Advice that is Subject to Solicitor-Client Privilege under s. 239(2) of the Municipal Act, 2001 – Carillion Canada Inc. v. Regional Municipality of Niagara (RMON) re Niagara Regional Police Services (NRPS) Headquarters and 2 District, BE RECEIVED and the recommendations contained therein BE APPROVED.

That Confidential Report CSD 14-2020, dated March 11, 2020, respecting A Matter of Advice that is Subject to Solicitor-Client Privilege and Respecting Litigation – Summary of Civil Lawsuits Commenced Against the Regional Municipality of Niagara (Niagara Region), Niagara Regional Police Services (NRPS) and Niagara Regional Housing (NRH), BE RECEIVED and the recommendations contained therein BE APPROVED.

That the Confidential Verbal Update respecting, A Matter Respecting Litigation and a Matter of Advice that is Subject to Solicitor-Client Privilege under s. 239(2) of the Municipal Act, 2001 - Application for Judicial Review - Niagara Home Builders’ Association, BE RECEIVED for information.