Corporate Services Committee

That Report CSD 43-2022, dated September 14, 2022, respecting Niagara Region Janitorial Services 2019-RFP-05 Contract Extension, BE RECEIVED and the following recommendations BE APPROVED: 1. That the final one (1) year extension of Contract 2019-RFP-05 – Janitorial Services with Commercial Cleaning Services BE APPROVED under the same terms and conditions, for an estimated cost of $1,177,785, including 13% HST; and 2. That the Regional Chair and Regional Clerk BE AUTHORIZED to execute the contract extension that would increase the awarded value of the contract to be over the $5,000,000 threshold and any required documents related thereto, in a form satisfactory to the Director of Legal and Court Services.

That Report CSD 45-2022, dated September 14, 2022, respecting Financial Policies Update, BE RECEIVED and the following recommendations BE APPROVED: 1. That Policy C-F-003 Tangible Capital Assets, as outlined in Appendix 1 to Report CSD 45-2022, BE APPROVED; 2. That schedules A, B, and C, to Policy C-F-013 Reserve and Reserve Funds, as outlined in Appendix 2 to Report CSD 45-2022, BE APPROVED; 3. That By-law 2017-63 Budget Control, as outlined in Appendix 3 to Report CSD 45-2022, BE AMENDED; 4. That By-law 2019-79 Budget Planning, as outlined in Appendix 4 to Report CSD 45-2022, BE AMENDED; 5. That $313,155, in general operating fund surplus BE TRANSFERRED to the Niagara Regional Housing (NRH) Owned Units reserves; and 6. That $713,435, in general operating fund surplus BE TRANSFERRED to the Taxpayer Relief Reserve.

That Report CSD 47-2022, dated September 14, 2022, respecting Microsoft Enterprise Agreement Contract Renewal - 2022, BE RECEIVED and the following recommendations BE APPROVED: 1. That the renewal of the Microsoft Enterprise Agreement (EA) contract for software and support services BE APPROVED for a period of 3 years, for a total cost of $4,056,694 (including 13% HST); 2. That an additional 5% contingency of $202,835 (including 13% HST) BE APPROVED, should license quantity increases be necessary for the length of the contract; and Corporate Services Committee Open Session Minutes CSC 9-2022 September 14, 2022 Page 4 3. That the Regional Clerk and the Chair BE AUTHORIZED to execute the agreement with Microsoft to be prepared, in a form satisfactory to the Director of Legal and Court Services.

That Report HR 04-2022, dated September 14, 2022, respecting Group Benefits Carrier Marketing - Contract Award, BE RECEIVED and the following recommendations BE APPROVED: 1. That effective January 1, 2023, Green Shield Canada BE AWARDED the contract providing Health and Dental Benefits for employees of Niagara Region and Regional Council; and 2. That effective January 1, 2023, Sun Life Assurance Company of Canada BE AWARDED the contract providing Employee Group Basic Life, Optional Life, Optional Critical Illness and Long-Term Disability Insurance coverage for employees of Niagara Region and Regional Council.

That Report CAO 12-2022, dated September 14, 2022, respecting Diversity, Equity and Inclusion Action Plan 2023 - 2027, BE RECEIVED and the following recommendation BE APPROVED: 1. That the Diversity, Equity, and Inclusion Action Plan 2023-2027, attached as Appendix A to Report CAO 12-2022, BE APPROVED.

That Report CSD 42-2022, dated September 14, 2022, respecting 2022 Q2 Financial Update, BE RECEIVED for information.

That the following items BE RECEIVED for information: CSC-C 20-2022 Municipal By-law Enforcement Officer Appointments CSC-C 34-2022 Correspondence from Ken Kawall, Resident, Town of Lincoln, respecting Diversity, Equity, and Inclusion Action Plan 2023-2027

That Confidential Report CSD 41-2022, dated September 14, 2022, respecting A Matter Respecting a Proposed Acquisition of Land by the Municipality under s. 239(2)(c) of the Municipal Act, 2001 - 477 River Road, Welland, BE RECEIVED and the recommendations contained therein BE APPROVED.

That Confidential Report CSD 44-2022, dated September 14, 2022, respecting A Matter Respecting a Proposed Acquisition of Land by the Municipality under s. 239(2)(c) of the Municipal Act, 2001 - RR98 Montrose Road in Niagara Falls, BE RECEIVED and the recommendations contained therein BE APPROVED.

That Confidential Report CSD 46-2022, dated September 14, 2022, respecting A Matter of a Proposed Disposition of Surplus Lands under section 239(2)(c) of the Municipal Act, 2001- located at 401A Lakeshore Road and 14 Broadway Avenue in the City of St. Catharines, BE RECEIVED and the recommendations contained therein BE APPROVED.