Corporate Services Committee

That nominations for the position of Chair of the Corporate Services Committee for the 2019-2020 term, BE CLOSED.

That nominations for the position of Vice-Chair of the Corporate Services Committee for the 2019-2020 term, BE CLOSED.

That Report CSD 4-2019, dated January 9, 2019, respecting Stop Up and Close a Portion of Regional Road 27 (Wellandport Road) in the Township of West Lincoln, BE RECEIVED and the following recommendations BE APPROVED: 1. That a portion of the untravelled road allowance of Regional Road 27 (Wellandport Road) in the Township of West Lincoln designated as part 1 on Plan 30R-15311 containing approximately 526 square metres (0.13 acres) as shown on Appendix 1 attached (the “Lands”) BE APPROVED to be stopped up and closed. 2. That the necessary by-laws BE PREPARED and PRESENTED to Council for consideration.

That Report CSD 2-2019, dated January 9, 2019, respecting Request to Write-off Outstanding Amounts over $25,000, BE RECEIVED and the following recommendation BE APPROVED: 1. That the Write-off of uncollectible accounts receivable totaling $542,745.00 BE APPROVED.

That Report CSD 3-2019, dated January 9, 2019, respecting Vacancy Program Revisions to Ministry of Finance, BE RECEIVED and that the following recommendations BE APPROVED: 1. That the proposed amendments to the existing Commercial/Industrial Vacant Unit Rebate and Vacant/Excess Land Subclass property tax rate reductions programs BE APPROVED as follows: a) Vacant Unit Tax Rebate i. Commercial Properties: Phase out the current program in its entirety, over three years, by reducing the eligible rebate percentage from the current rate of 30% in 2018, to 20% in 2019, 10% in 2020, and 0% in 2021 and onwards. Corporate Services Committee Open Session Minutes 1-2019 January 9, 2019 Page 6 ii. Industrial Properties: Phase out the current program in its entirety, over three years, by reducing the eligible rebate percentage from the current rate of 30% in 2018, to 20% in 2019, 10% in 2020, and 0% in 2021 and onwards. b) Vacant/Excess Land Tax Rate Reduction i. Commercial Properties: Phase out the current program in its entirety, over four years starting 2021, by reducing the eligible rebate percentage from the current rate of 30% in 2018, to 22.5% in 2021, 15% in 2022, 7.5% in 2023 and 0% in 2024 and onwards. ii. Industrial Properties: Phase out the current program in its entirety, over four years starting 2021, by reducing the eligible rebate percentage from the current rate of 30% in 2018, to 22.5% in 2021, 15% in 2022, 7.5% in 2023 and 0% in 2024 and onwards; 2. That the Province of

That Report CSD 5-2019, dated January 9, 2019, respecting 2018 Development Charges, Grants and Exemption Funding, BE RECEIVED and the following recommendation BE APPROVED: 1. That Council ENDORSE the approach as outlined in Report CSD 5- 2019 to fund development charge grants and exemptions in excess of the budgeted amount.

That Report CSD 6-2019, dated January 9, 2019, respecting Approval of Interim Levy Dates and Amounts, BE RECEIVED and the following recommendations BE APPROVED: Corporate Services Committee Open Session Minutes 1-2019 January 9, 2019 Page 8 1. That the interim amounts for the Regional levy BE APPROVED by Regional Council in the amounts shown in Appendix I to Report CSD 6-2019; 2. That the Regional Clerk ensures that the appropriate by-law BE PREPARED for presentation to Regional Council for consideration and approval; and 3. That Report CSD 6-2019 BE CIRCULATED to the Councils of the local area municipalities for information.

That Report CSD 10-2019, dated January 9, 2019, respecting Asset Management Governance Model, BE RECEIVED, and the following recommendation BE APPROVED: 1. That the creation of a Corporate Asset Management Office at a cost of $0.85 million including the addition of seven full time equivalents BE

That Report CSD 12-2019, dated January 9, 2019, respecting Procurement By-law Review and Proposed Amendments, BE RECEIVED and the following recommendations BE APPROVED: 1. That the By-law to define the procurement policies and procedures for The Regional Municipality of Niagara (By-law 02-2016) BE AMENDED as outlined in Report CSD 12-2019; 2. That staff BE AUTHORIZED to further amend By-law 02-2016 to amend Section 21 once Niagara Region completes its full transition to eBidding (electronic submissions); 3. That the necessary by-law BE PREPARED and PRESENTED to Council for consideration; and 4. That Report CSD 12-2019 BE CIRCULATED to local area municipalities and external procurement stakeholders for information.

That Memorandum CSC-C 2-2019, dated January 9, 2019, respecting Recommendations from the Joint Board of Management (JBM) – Niagara Courts meeting held on December 13, 2018 for consideration, BE RECEIVED and that the following recommendations BE APPROVED: 1. That Report JBM-C 9-2018, dated December 13, 2018, respecting the Court Services Write-Off Recommendations for the period ending October 31, 2018, BE RECEIVED; Corporate Services Committee Open Session Minutes 1-2019 January 9, 2019 Page 10 2. That the delinquent cases summarized in the Analysis Section of this Report JBM-C 9-2018 BE APPROVED for write-off and removal from the Integrated Court Offences Network (ICON) system in accordance with the Ministry of the Attorney General (MAG) Provincial Offences Act Write-off Directive and Operating Guidelines and the Niagara Region Courts approved write off criteria (POA Write-off Criteria); and 3. That the write-off criteria for ICON code PW BE APPROVED to include #4 “Where technical issues with ICON prevent the case from completing once payment has been satisfied."

That Correspondence Item CSC-C 1-2019, being a memorandum from T. Harrison, Commissioner/ Treasurer, Enterprise Resource Management Services, dated January 9, 2019, respecting Q3 Financial Update, BE RECEIVED for information.

That Confidential Report CSD 11-2019, dated January 9, 2019, respecting A Matter of Proposed Disposition of Land in the Township of West Lincoln, BE RECEIVED the recommendation contained therein BE APPROVED.

That Confidential Memorandum CSC-C 3-2019, dated January 9, 2019, respecting A Matter of Disposition of Surplus Lands at the Provincial Offenses Court Facility (“POCF”) located at 445 East Main Street, City of Welland, BE RECEIVED for information.